Documentation and Verification Policy

KYC process requires the hirer to complete certain basic documentation verification to know the credibility and worthiness. It is mandatory to have the KYC approved, without this the equipment will not be delivered to the hirer. In case of any failed KYC, the hirer will be intimated and all the amount paid in advance will be refunded back to the hirer as per the delivery and return policy.

Customers renting for personal use and have their permanent own or parental residential accommodations.

Valid for: Full time Employee/ Salaried Professionals/Start-ups/Self Employed Professionals. Resident of India.
1. Copy of PAN Card issued by the Income Tax Department of India.
2. Permanent Address Proof (DL/UID/Passport/Voter I.d)
3. Delivery Address Proof (Recent Utility Bill/Notified Rent Agreement)
4. Bank Statement of Last 3 months.

Customers renting for personal use and have rented residential accommodations.

Valid for: Full time Employee/ Salaried Professionals/Start-ups/Self Employed Professionals. Resident of India.
1. Copy of PAN Card issued by the Income Tax Department of India.
2. Permanent Address Proof (DL/UID/Passport/Voter I.d)
3. Delivery Address Proof (HR Letter/ Rental Agreement/ Recent Utility Bill)
4. Bank Statement of Last 3 months.

Self-employed professionals.

Valid for: Professional
1. Copy of PAN Card issued by the Income Tax Department of India.
2. Permanent Address Proof (DL/UID/Passport/Voter Id)
3. Delivery Address Proof (HR Letter/ Rental Agreement/ Recent Utility Bill)
4. Reference of self-employment

Student/Freelancers

1. Copy of PAN Card issued by the Income Tax Department of India.
2. Permanent Address Proof (DL/UID/Passport/Voter Id)
3. Delivery Address Proof (HR Letter/ Rental Agreement/ Recent Utility Bill)
4. Student ID / Reference for the related profession
5. Guardian’s Proofs (Point 1 & 2)
6. Contact number of guardian

Foreign Nationals (Except Freelancers/ Patients)

1. Copy of Visa
2. Copy of Passport
3. HR Letter/ Rental Agreement/ Recent Utility Bill (Delivery Address Proof)
4. Local Company / Business Reference.

NRI/POI

1. Visa / PIO Card
2. Passport
3. HR Letter/ Rental Agreement/ Recent Utility Bill (Delivery Address Proof)
4. Local Company/ Business Reference.

Sole Proprietor

1. Pan Card of the business entity and sole proprietor, issued by the Income Tax Department of India.
2. Address proof of the proprietor (DL/ Aadhar/ Voter Id/ Passport)
3. GST certificate/ Sales and Income tax returns /Registration or licensing document issued by the Central Government or State Government Departments or municipal authorities/ Certificate/registration document issued by the sales tax/professional tax authorities.
4. Delivery Address Proof

PARTNERSHIP FIRMS

1. PAN CARD copy of the firm
2. Registered Partnership Deed
3. Power of Attorney granted to a partner of an employee of the firm to transact business on its behalf.
4. ID / address proof of the main partners and persons holding the Power of Attorney
5. Proof of Legal name
6. Delivery Address Proof

LIMITED LIABILITY PARTNERSHIP or LLP

1. PAN CARD copy of the LLP
2. Copy of the LLP agreement.
3. Copy of the Incorporation document and DPIN of the designated partners.
4. Copy of the certificate of Registration issued by the ROC concerned.
5. Copy of the Resolution to avail equipment on rent from M/s Sunsoft eRP.
6. Solutions Pvt. Ltd & Power of Attorney, if granted, to its managers, officers or employees.
7. Government Issued Permanent address proof - DL/ UID/ Passport/ Voter Id (Permanent Address Proof) of the authorized person.
8. GST certificate / Registration or licensing document issued by the Central Government or State Government Departments or municipal authorities / Certificate/registration document issued by the sales tax/professional tax authorities.
9. Current Address Proof - Rental Agreement/ Recent Utility Bill (Delivery Address Proof)

COMPANIES / PVT LTDs

1. PAN CARD of the company
2. Certificate of incorporation / commencement of business and DIN
3. Memorandum & Articles of Association
4. Authorization letter for entering into contract to avail equipment on rent from India Rentalz & Power of Attorney, if granted, to its managers, officers or employees.
5. ID and address proof of the authorized signatories duly attested by the company.
6. List of directors with contact numbers
7. Delivery / mailing address proof of the company

TRUST/ CLUB/ ASSOCIATIONS

1. Certificate of Registration.
2. Power of Attorney granted to transact business on its behalf.
3. ID and address proof of the authorized signatories duly attested by the company.
4. Any document listing out the names and addresses of the trustees, beneficiaries, and those holding power of Attorney.
5. Resolution of the managing body of the foundation.
6. Declaration of Trust/Bye Law of society/Bye-law of Association/Bye-law of club.
7. Attach the name and address of the founder, Manager/director and the beneficiaries, telephone/fax number, Telephone bill, Utility bill apart from the above for delivery proof.

Important Terms:

1. India Rentalz address verification executive may visit delivery premises before delivery for a seamless delivery experience.
2. Failure to upload the documents will lead to auto rejection. India Rentalz will not entertain orders from customers staying in PGs, Hostels and Hotels as the same is considered as a temporary requirement.
3. India Rentalz reserves the right to cancel any order as per internal policies, subject to documentation / Field verification.
4. India Rentalz might request additional documents on a case to case basis. The same will be notified via email and SMS.